| Project Close-Out Check List |
I. The Close-Out Package
CLOSE-OUT FOLDER
- Prepare three ring binder with dividers separating each trade
WARRANTY/GUARANTY
- Verify with the architect, owner, tenant and the specifications for terms of the warranty of the project
- Verify which trades require a warranty
- Make certain that all warranty sheets are signed by the subcontractor and dated
OPERATION MANUALS/CERTIFICATES
- Verify with the architect, owner, tenant, and the project
specifications, which trade requires an operation manual. Typical
O.M.'s include: Switchgear, HVAC units, T-Stats, special lighting
override control systems, elevators, etc.
MATERIAL SAMPLES
- Include finish material samples in the close-out folder, i.e. wallcovering, carpet, paint draw downs, etc.
AS-BUILTS
- Architectural, structural, civils, and M.E.P.'s
- Edison drawings, telephone drawings, and gas company drawings
- Burn drawings on a CD if required
Submit package to owner. Save a copy for our files.
II. Attic Stock Material
FLOORING
- Verify if project specifies an overage percentage on carpet, vct, sheet vinyl, base, etc.
PAINT AND WALLCOVERING
- Properly label paint buckets with the appropriate color and manufacturer's numbers
- Verify how much paint is required for attic stock
CEILING TILES
- Leave a few boxes of tile for the Owner
TRANSMITTALS
- Have the Owner sign the transmittal upon receipt of the material
III. Final City Inspections
- Public Works
- Building and Safety
- Obtain Certificate of Occupancy
- Obtain all required signatures on permit card
- Planning Department
- Cal-Trans
- Police Department
- Fire Department
- Health Department
IV. City Record Drawings
PUBLIC WORKS
- Submit civil drawings to the city. Drawings must be wet stamped and labeled "Record Drawings"
- Drawings must be in mylar form
- The drawings must reflect all approved changes and addenda
- Submit a "Record Map" showing monument ties
OTHER SPECIAL REQUIREMENTS
- Pad certification by Civil Engineer
- Certification by Geotechnical Engineer
- Final Compaction Reports
- Deputy Inspection Reports
V. Temporary Facilities
- Close out all temporary facility accounts (Edison temp. power,
phone, etc.). Remove Blue Willow Builders, Inc. on all utility
service accounts
- Get release numbers and forward to project files
VI. Punch List
- Walk job with the tenant, architect, and owner
- Generate list and distribute to all parties
- Fax punch list to all subcontractors and provide a deadline to complete
- Once the punch list is completed, conduct a final walk through and obtain a signature from the Owner on the completed punch list
VII. M.E.P. Systems
- HVAC System start-up, tested and balanced. Obtain air balance report from independent contractor
- Check all new and existing plumbing systems. If system is existing
and has been used prior to occupancy, have plumber snake all waste lines
- Check to make sure that all electrical is complete: switches, outlets, lights, panel schedules, etc.
VIII. Final Billing
- Submit Final Billing/Retention
- Verify with the accounting department that all invoices and appropriate releases have been submitted
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